Press Alt + Enter keys together to open the Properties dialog box.Open the email message you don’t want to automatically archive.
There, choose AutoArchive Settings under AutoArchive and click the Run AutoArchive every n days box and specify how often to run AutoArchive.Īlternatively, you can mark specific emails with the “do not archive” label to prevent Outlook from archiving them automatically.
Outlook archives emails automatically at regular intervals, but you can change how it behaves by going to File → Options → Advanced. If your inbox ever becomes unmanageable, you can use the archive option to move old emails to a separate Outlook Data File (.pst) that you can open from Outlook any time you need it. You can also archive emails manually in Outlook for Office 365, Outlook 2019, Outlook 2016, 2013, and Outlook 2010.
#Outlook 2016 archive older how to#
If you're wondering how to how to search archived emails in Outlook in order to find the email you want to unarchive, we have good news for you: you can simply type the subject or the sender's name into the search bar and hit enter. To unarchive an email, select the Archive folder from the menu on the left, open the email you would like to unarchive, and move the email back to your inbox by clicking on the Move to button below the search bar and selecting the inbox option.
#Outlook 2016 archive older free#
Do you want to free up email storage space?.Is there a chance that you'll ever need the email again in the future?.To decide whether you should archive or delete an email in Outlook, try answering the following questions: You don’t even need to know how to create an archive folder in Outlook because the folder is available by default. It simply moves from your inbox to the archive folder, and you can retrieve it from there at any time. When you archive an email, the email disappears from your inbox, but it doesn’t get deleted. Instead of giving its users just two options how to manage emails-let them be or delete them-Outlook makes it possible to move emails into a special archive folder, which is sort of like that junk drawer most people have in their homes, where small items and documents are stored so they don’t just lie around the house. That’s where the Outlook archive folder comes in. Thankfully, storage space has become very cheap over the years, and virtually all major email services, including Outlook, now give their users gigabytes of email storage for free.Ĭonsidering that most emails are not even 1 MB large, it’s easy to see how so many people end up with thousands and thousands of emails just sitting in their inbox, refusing to delete anything because they don’t have time to manually separate important emails from subscriptions, newsletters, notifications, and spam. It includes Classic Menu for Word, Excel, PowerPoint, Access and Outlook 2007.Back in the day, most email services offered so little storage space that their users were forced to delete most emails they received.
It includes Classic Menu for Word, Excel, PowerPoint, Access, Outlook, OneNote, Publisher, InfoPath, Visio and Project 2010, 2013, 2016, 2019 and 365. Click Archive., the Archive window appears so that you can move the unneccessary or old items to other folder list.īrings the familiar classic menus and toolbars back to Microsoft Office 2007, 2010, 2013, 2016, 2019 and 365, helps users get through the transition from Office 2003 (or 2002, 2000) to Office 2007, 2010 or 2013, and saves your money and energy on training if you are upgrading your Office. On the File tab, select Info, click Cleanup Tools option and from the drop-down menu you can easily see the Archive command at the bottom. In Microsoft Outlook 2010/2013, you might not see the Archive command intuitively in the ribbon and need to find it on the left sidebar. If you are not using Classic Menu for Office. Note that the Outlook data will be archved into pst files in the archive folder. below Import & Export command.Ĭlick Archive, there appears Archive window, where you can selet the items to an archive folder, and you can also see the path of the archive file. With classic menu style interface, on Menus tab, click File menu and it will bring up the File drop-down menu, from which you can easily see Archive. If you are using Classic Menu for Office. Classic Menu for Office Home and Business.Classic Menu for Office 2007 Applications.
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